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Bristol Merchants Association
State Street Fair Vendor Application

HOST: BRISTOL MERCHANTS ASSOCIATION
WHERE: LOWER STATE STREET, BRISTOL, RI
TABLE FEE: $100.00 EACH EVENT

Applications are closed until 2025

Qualifying Vendor Types:

(licensed vendors only):

  • Self-made only

  • Hand-made only

  • Fine Art

  • Authors

  • Chefs

  • Artisanal items(refer to list)

Vendors that DO NOT Qualify: 

  • Resale

  • MLM Companies, including: (Multi Level  Marketing Co., Network Marketing Co., Direct Marketing Co.)

  • Crafters

  • Corporate/Promotional

  • Political

Please note:

May & September spots are currently reserved for fine artists only at this time.

All non-fine art vendors will be waitlisted for the May & September events.

You will be contacted if spots open for non-fine art vendors.

Select the Fair that you are applying for
Which describes your product best? (check all that apply)
Have you participated in the BMA Bristol Arts Festival before?
Yes
No
Do you have a RI Sales Permit?
Yes
No
Do you need to request a RI one-day sales permit? (Does not apply to food)
Yes
No
Do you require handicapped parking?
Yes
No
Are you a Bristol business owner or a Bristol town employee?
Yes
No
Are you a non-profit charity?
Yes
No
If you are a student, please select:
Part-Time
Full-Time
If you are an art student, are you interested in being a BMA featured student artist? (BMA featured artists receive additional discounts, free media and event spotlight)
Yes
No
Do you prefer a location? (location not guaranteed)
State Street
Rockwell Park

Please read this section completely, and agree to the terms and agreements before pressing the submit button.  This is a contract which confirms that you have read, understand and agree to all of the terms below.

Failure to agree and follow these required terms can result in the termination of your participation in this event and in future events. 

​

  • Registration Payment: I understand that my table fees must be paid in full and that this fee is non-refundable for no-shows. (See cancellation policy) All Refunds/Credits are at the discretion of the event organizers. 


  • Rain or Shine Policy: I understand that this is a rain or shine event and I agree to the terms below regarding weather related cancellations and refunds. We are a rain or shine event. Weather related cancellations are at our discretion, with safety as our top priority. Refunds are issued only in the event of a severe weather cancellation. We do not refund vendors who choose to cancel for weather related reasons.

Severe Weather Policy: If we are forced to cancel due to reported severe weather, we will notify all vendors within 48 hours of the event. (Vendors are refunded for severe weather cancellations only). Refunds will be issued (WITH A TRANSACTION FEE OF $3.20), or you can choose to transfer your payment, in the form of a credit towards another State Street event.


  • Vendor Cancellation Policy: I understand that I will not be refunded for my table fee if I cancel. My paid table fee can be credited towards another State Street event only, and at the discretion of event organizers. 


  • Vendor Equipment Agreement: I will safely secure my tent and station with the required equipment listed above , to assure the safety of myself and the vendors/guests around me. If I fail to do so, I assume all responsibility for all damages caused to myself and my products and related damages if asked to do so by the affected parties. 


  • Rhode Island State Sales Permit Agreement: I understand it is the responsibility of all vendors to research and precure the appropriate licensing per the State of Rhode Island’s Sales Tax guidelines. I understand it is the seller’s responsibility to verify tax exemption and-or licensing requirements


  • Vendor Conduct Agreement:  I will be polite and respectful to all event staff, fellow vendors and guests. Event Management reserves the right to ask any vendor to leave the event for not following professional conduct, which is at Management’s discretion. I understand that I will not receive a refund for my table fee if I am asked to leave for misconduct and that I may be banned from all future events.


  • Vendor Load-in Agreement: I will show up at my assigned load-in time and only set up at my assigned location provided to me prior to the event, unless directed otherwise by event coordinators. I understand that failure to show up on time may result in being reassigned to another location, not having vehicle access to unload my set or my reservation may be cancelled without a refund. I agree to unload my set and move my vehicle immediately. I understand that there is no vehicle access on State Street after 9:00am.


 Application Contract Checklist:

  • Completed Application 

  • Signed Vendor Contract

  • Attached valid RI State Sales Permit or Requested a One-Day RI Sales Permit 

  • Agree to submit $100 Table Fee upon application

Select the Fair(s) that you are applying for
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